What this template is for
Build a custom weighted scoring model for any procurement evaluation — RFPs, vendor selection, or project prioritization. This downloadable template helps procurement professionals streamline their vendor evaluation process — no need to build complex spreadsheets from scratch.
The foundation of objective procurement decisions
A weighted scoring model is the difference between "we picked Vendor B because they felt like the right fit" and "we picked Vendor B because they scored 4.2/5.0 across 8 weighted criteria, compared to Vendor A's 3.6." This template gives procurement teams a defensible methodology and a reusable framework they can adapt across categories.
Flexible for any evaluation use case
Unlike templates tied to specific criteria, this model is intentionally blank — you define the criteria. Use it for RFPs, supplier selection, project prioritization, make-vs-buy analysis, or even internal tool selection. The weighted scoring formula (weight × rating = score) is baked in and auto-validated, so you cannot accidentally have weights that sum to anything other than 100%.
What's included
- Fully customizable criteria list (add/remove/rename)
- Weight allocation with auto-sum validation
- Weighted score formula that multiplies weight × rating
- Total score summary with conditional formatting
- Pareto-style ranking chart for visual comparison
Who should use this
- Procurement analysts building a repeatable scoring methodology for recurring evaluations.
- Category managers who need a flexible scoring model for different spend categories.
How to use it
- Define your evaluation criteria in Column A
- Set weight percentages in Column B (auto-validated to 100%)
- Rate each vendor/item on a 1-5 scale
- Review the weighted scores and Pareto ranking
- Save a copy for each evaluation cycle to build an audit trail