What this template is for
Side-by-side vendor comparison spreadsheet with auto-weighted scoring and visual ranking for procurement decisions. This downloadable template helps procurement professionals streamline their vendor evaluation process — no need to build complex spreadsheets from scratch.
Compare vendors at a glance
When you are evaluating 5-8 vendors across a dozen criteria, reading individual scorecards is slow and error-prone. A comparison matrix puts all vendors and all scores on one page — color-coded so you can instantly see where each vendor excels (green) and where they fall short (red). This is the format sourcing committees actually want to see: a single table that tells the whole story.
Designed for competitive bidding
This template is specifically optimized for competitive RFx processes. It includes a column for "bid price" alongside your weighted evaluation scores, so you can see whether the highest-scoring vendor is also the most expensive — and make a deliberate tradeoff decision, not a default-to-cheapest one.
What's included
- Side-by-side vendor comparison layout for up to 8 suppliers
- Color-coded score cells (green/yellow/red) for quick visual assessment
- Auto-calculated total scores with ranking column
- Weight configuration section with validation (total must = 100%)
- Printable comparison summary for stakeholder meetings
Who should use this
- Procurement teams running competitive bids and needing to justify vendor selection to stakeholders.
- Sourcing specialists comparing incumbent suppliers against new candidates.
How to use it
- Open the template and configure your evaluation criteria on the Setup tab
- Assign weights to each criterion based on business priorities
- Enter vendor names and rate each on a 1-5 scale
- Review the auto-generated comparison matrix and ranking
- Print or export the Comparison Summary for your sourcing committee