What this template is for
A comprehensive weighted scoring spreadsheet for evaluating and ranking multiple vendors across customizable criteria. This downloadable template helps procurement professionals streamline their vendor evaluation process — no need to build complex spreadsheets from scratch.
Why a structured vendor evaluation matters
Sourcing decisions without a scoring methodology tend to default to the vendor with the lowest price — or worse, the vendor the decision-maker already knows. A structured weighted evaluation forces the team to define criteria before looking at vendors, score each vendor on the same scale, and produce results leadership can audit. This template turns that methodology into a repeatable spreadsheet you can use for every RFx response you receive.
Built for procurement, not generic project scoring
Most "weighted scoring" templates are generic decision matrices built for project managers. This one is purpose-built for procurement. It includes a scoring rubric specific to supplier evaluation — Quality (defect rates, certifications), Cost (not just price, but TCO), Delivery (OTIF performance), Risk (financial and operational stability), Capacity (ability to scale), and Innovation (R&D investment, process improvement). The criteria weights are pre-configured based on common procurement priorities and are fully adjustable to match your category strategy.
What's included
- Pre-built weighted scoring formula with auto-calculation
- 6 customizable evaluation criteria with adjustable weight sliders
- Vendor comparison tab for up to 10 suppliers
- Auto-generated ranking table with score bars
- Executive summary dashboard with top-3 recommendation
- Built-in scoring guide with 1-5 rating definitions
Who should use this
- Procurement managers evaluating 3-10 vendors for a sourcing decision and needing objective, data-driven comparison.
- Supply chain analysts preparing vendor recommendations for management review with weighted scores and ranking.
How to use it
- Download the Excel file and open in Microsoft Excel or Google Sheets
- Adjust the 6 criteria weights on the Configuration tab to match your priorities
- Enter vendor names in the Scoring tab and rate each vendor 1-5 per criterion
- Review the auto-generated ranking table and bar charts on the Results tab
- Export the Summary tab as PDF for stakeholder presentation